A gas receipt is the record of a fuel purchase — the station, gallons, price per gallon, and total — that drivers and businesses use for mileage, fuel, and expense claims. This guide explains what's on a gas receipt, how to get one at the pump or online, how the major stations' receipts work, and how to keep fuel records for taxes and reimbursement.
Gas Receipt
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What's on a gas receipt
A fuel receipt packs a lot into a small slip:
Station name & address — the brand and location (BP, Shell, Chevron, Circle K, Costco, and others).
Date, time & pump number — when you fueled and which pump.
Fuel grade — regular, plus, premium, or diesel.
Gallons & price per gallon — the volume pumped and the per-gallon price.
Total & payment method — the amount charged and the card's last four digits.
Merchant & transaction ID — the reference used for lookups and disputes.
How to get a gas receipt
At the pump, choose "Yes" when it asks if you want a receipt; if the pump printer is out of paper, go inside and the cashier can print one from your pump number and the approximate time. Many fuel apps and station loyalty programs (and pay-at-pump apps) also email or store a digital receipt. For a receipt you missed, some stations can look up a card transaction in-store, and warehouse clubs like Costco put fuel purchases in your membership purchase history. The habit that saves the most hassle: take the printed receipt every time, or snap a photo before it fades.
Gas receipts for taxes, mileage, and reimbursement
Fuel is one of the most-claimed business expenses, especially for gig drivers, sales reps, and anyone who drives for work. The IRS lets you deduct vehicle costs two ways: the standard mileage rate (where you log miles, not fuel) or the actual expense method (where gas receipts are essential). Either way, keeping fuel receipts documents business driving and supports reimbursement from an employer. An itemized gas receipt — showing the station, date, gallons, and total — is what a finance team or the IRS wants, not just a card charge.
Getting receipts from BP, Shell, Chevron, and other stations
Most major stations produce the same core receipt, with a few quirks. BP and Shell stations print at the pump and through their apps and loyalty programs. Chevron and Circle K receipts print at the pump or inside. Costco fuel is tied to your membership, so it shows in your account. For any brand, if the pump receipt didn't print, the store's register can usually reprint the last fuel transaction with your pump number, the time, and the card used — helpful when you need the receipt for an expense report and only realized once you'd driven off.
Related vehicle receipts: see also our Fuel receipt guide and our Car Insurance receipt guide.
Create a gas receipt
Our gas receipt template and generator reproduces a clean fuel receipt — station, date, pump, fuel grade, gallons, price per gallon, and total — in a printable format, so you can rebuild a record of a fill-up you actually made when the pump receipt faded or never printed.
For legitimate record-keeping only. A gas receipt should reflect fuel you actually bought; creating one for a purchase that didn't happen, or inflating gallons or totals to pad a mileage or expense claim, is fraud. Use this only to reproduce or organize your own genuine fuel purchases.
Driving commercially? The fuel receipt page covers IFTA logs and fleet records, and the tire shop receipt completes the vehicle file.
Frequently asked questions
Everything you need to know about the product and billing.
How do I get a receipt at a gas pump?
Choose "Yes" when the pump asks if you want a receipt. If the pump's printer is out of paper, go inside and the cashier can print one using your pump number and the approximate time. Many station apps also store a digital receipt.
What's on a gas receipt?
The station name and address, the date, time, and pump number, the fuel grade, the gallons pumped and price per gallon, the total, the payment method, and a transaction reference.
Do I need gas receipts for taxes?
If you use the actual expense method to deduct vehicle costs, yes — gas receipts are essential. If you use the standard mileage rate, you log miles instead, but keeping fuel receipts still helps document business driving and supports employer reimbursement.
How do I get a gas receipt after I've left the station?
Go back or call the station with your pump number, the approximate time, and the card you used — the register can usually reprint the last fuel transaction. Costco fuel and app purchases also appear in your account history.
Can I get a Costco gas receipt online?
Costco fuel purchases are tied to your membership, so they appear in your Costco account purchase history. For most other stations, a pump or in-store printed receipt (or the station app) is the way to get a copy.
What details does an expense report need from a gas receipt?
An itemized receipt showing the station, date, gallons, and total — not just the card charge. That's what finance teams and the IRS want to substantiate a fuel or mileage claim.